Apostille from Ukraine for use in the Czech Republic
The need for an apostille from Ukraine arises when you need to use a Ukrainian document in the Czech Republic. These are cases where you or one of the people in your family was born in Ukraine and now in the Czech Republic you need to deal with situations such as marriage or the division of joint property of spouses. For these reasons, you probably need to apostate documents such as a birth certificate, marriage certificate, or divorce decision. In other situations, you may need an apostille, for example, to exit a criminal or commercial register or a certificate of education.
Use the official forms
If you are going to apply for an apostille, then you need to use official forms, the form and content of which meet a certain standard set by the authority, whether in the Czech Republic or Ukraine. If the specified conditions are not met, the application may even be rejected. For each form, make sure that it is the most current version. Using the old form can again be a reason for failure.
At the same time, it is important to have a good knowledge of a foreign language, in this case Ukrainian, including legal and professional terminology, which is absolutely necessary for filling in forms of this type. If you do not know the advice, you can turn to us with confidence and we will help you with this step.
Specifics of apostilization in Ukraine
During the processing of apostille abroad, we may come across the fact that the administrative fee cannot be paid by card or by transfer from an account. In Ukraine, unlike other countries, this rarely happens, but still have cash (for direct payment or purchase of a stamp) or a check ready,
If you order apostille at the office in Ukraine, you will probably need stamps in the appropriate value in addition to the correctly filled out form, or a check, which will have to be linked to a local account in local currency – in this case in euros – with sufficient balance.
You will probably have to pay for the apostille with foreign stamps or checks, and rarely with cash in that currency, if you deal with the official in person. In these cases, it is much easier to turn to the help of our experts, who will handle the apostille for you, including its payment, thanks to their experience not only with Ukrainian bank accounts, and they will handle it easily and quickly.
Pay attention to the need to process the original
A significant complication in dealing with apostille abroad can be a situation where, in addition to the apostille, you also need to re-process the document intended for apostille itself. Some authorities approve the apostille only in cases when this document is not older than a certain age, usually three years, but sometimes even six months. This applies, for example, to a birth certificate or an extract from the criminal record. Applying for new originals is not an easy task at all. Fortunately, you can turn to us with confidence in this regard as well, and we will complete this process for you. Thanks to our experience, we will help you save time, money and worries.
Handling apostilles remotely
If you handle the apostille at a distance, you must send the original of the document to the competent authority. Naturally, you will need to enclose a return envelope with the title (your) address and a foreign stamp already affixed in the correct value. When looking for a Ukrainian stamp in the Czech Republic (or vice versa), another complication of the whole process may occur, but many authorities require such a procedure. Instead of a completed return envelope, you can alternatively use the services of a courier, for whom you only need to fill in the relevant form online and pay by card. Another problem may arise here, related to the fact that many national branches of international courier services do not provide their services to non-residents or citizens of other countries. On the other hand, the branches of carriers based in the Czech Republic allow the delivery of consignments from the Czech Republic abroad, but not the other way around. Here again you can save your time, money and nerves, and entrust the whole matter into our hands. We will handle the apostille for you completely and without worries.
Apostille from the Czech Republic for use in Ukraine
If, on the other hand, you need to use an official document from the Czech Republic in Ukraine, then you will go in this direction. This is the case, for example, in situations where you want to arrange a stay with our western neighbors or are going to study here. For these specific cases, you will need to deal with the apostille of the extract from the criminal record and your graduation certificate or previous diploma.
Speed of processing in offices
Various authorities or banking institutions only accept documents less than three months old for processing. For example, if you buy a company abroad and want to open an account for it in a given country (in our case, Ukraine), the bank will probably want an extract from the Commercial Register whose age exceeds a quarter from you. But neither the statement itself nor its apostille may have more than three months. Both steps need to be significantly accelerated.
Similar complications can occur when handling or renewing a temporary stay abroad. To this end, the authorities require you to provide them with an extract from the criminal record, which will be apostilled and, in addition, again less than three months old. However, obtaining and apostilling such a document usually takes much longer. Therefore, it is again better to turn to our experts, who can speed up the whole process thanks to their experience.
Federal and state apostille
Some countries have federal arrangements (for example, the USA, the United Arab Emirates, Brazil, etc.), and therefore have two different official structures side by side, which are often fought. For example, in the USA, each individual state can issue its own state documents, or rather its own apostille. However, the federal authorities also issue their own documents, including apostille. In such cases, it is necessary to find out in advance whether you need a federal or state document with the relevant apostille for your purposes. Whether it is an extract from the criminal record, birth certificate, diploma or other document, the choice between its state and federal versions is often unclear. However, our experts can handle this case as well.
What is nostrification
Sometimes you will need so-called nostrification to recognize some academic documents (such as diplomas, graduation certificates, or stamp extracts) used abroad. This is a process that is necessary to go through, for example, if you want to start working in a field within the Czech Republic as a doctor or teacher studying abroad. Nostrification is often also needed for other skilled workers from abroad. If you are not sure whether you need nostrification in your case, contact us. We will advise you and possibly guide you through this demanding official process.
Do you need apostille or superlegalization?
Sometimes it is also difficult to find out if an apostille is enough for your purposes, or if you need superlegalization. Some authorities, banks or educational institutions may erroneously inform you that apostille is absolutely enough for you, but after completing all the necessary documents and several months of effort, you will eventually find out that they have provided you with incorrect information. You will probably need superlegalization, for example, when verifying the signature of a contract when buying or selling a business abroad. In this and similar cases, it really pays to turn to experts with years of experience and practice.