Do you need to use a Belarusian document in the Czech government or vice versa? In this article we will advise you how to legalize documents issued abroad.
Belarusian documents for the Czech authorities
Documents issued in Belarus are „invalid“ for the Czech authorities without the appropriate legalization. For use in the Czech Republic, it must be legalized, or apostilled. Documents issued in Belarus are owned, for example, by foreigners, born in Belarus or citizens of the Czech Republic who work in Belarus, live permanently or have dual citizenship. If you need to deal with routine matters, such as marriage, division of joint property of spouses, issuance of an extract from the criminal record or proof of birth certificate, an apostille of official documents is required.
Czech official documents for Belarus
The above examples also apply in the opposite case, i.e. if you hold Czech official documents in your hand and need to use them at the Belarusian authorities. The apostille of documents is carried out at the relevant office, embassy or ministry.
The application for the apostille of a document
The application for the apostille of a document for the Belarusian authorities requires the completion of the appropriate form, payment of fees for the apostille and further adoption of the document.
Procedure for obtaining an apostille:
Make sure you have the current documents you need to apostille. Documents must not be older than three years. Exceptions are other documents, which must not exceed six months. If you have older documents, contact the relevant authority and request to issue them. Beware of the case when you need to complete the apostille quickly. Authorities usually have 30 days to issue a new document. This period can also have a negative effect on the final exposure of the apostille.
Fill in the correct form. To complete the apostille, it is necessary to correctly fill in the relevant form, which you can take at the relevant office, specifically in the filing office. These forms can be downloaded online from the website. Here, however, keep the form up to date. Belarus regularly updates the content and appearance of official forms and, if an out-of-date version is used, your application may be rejected by the Office. When filling in, pay attention to the correctness of the filled in data.
Pay the apostille fee. Beware of situations where the competent authorities in Belarus do not accept payment by bank transfer or non-cash payment – for example by card. In such cases, it is necessary to pay by check, stamp or cash, in the appropriate currency. If you choose to pay by check, make sure that the check is linked to a bank account with high enough cash.
Pick up your apostilled official document. The easiest way to receive a newly apostille document is to pick it up in person at the office. We understand that you do not always stay at the competent authority. That’s why it’s time for another option by sending it by post. In this case, do not forget to send a stamped envelope with a completed correspondence address together with the documents for apostille. You can also use the courier service. With this variant, there may be a problem in that the courier services do not accept orders from foreigners who do not have a registered residence or correspondence address in Belarus. Thus, it is necessary to have an available person to help you in this situation.
Settlement of the apostille requires knowledge of the Belarusian or Russian language, legal and technical terminology, including knowledge of the settlement procedure. If you do not have sufficient experience, do not have an up-to-date version of the document that needs to be apostilled or need to answer some information, contact the experts from Apostila.cz, who will answer all your questions and help with apostille documents in Belarus.
Speed of processing the apostille of official documents
Handling the apostille of documents is a complex process that is time consuming. Many authorities, banks, institutions, embassies and ministries in Belarus, require documents not older than three months. Beware, for example, of a key situation where you need to open an account with a Belarusian bank. For example, companies must provide an extract from the Commercial Register with an apostille, which requires a maximum of three months. It is inevitable to deal with the apostille document quickly. In such a case, we recommend processing the document via Apostila.cz, where our experts will prepare an apostille of all the necessary documents in a hurry and without unnecessary additional fees.